Day of Coordinator
Job Description

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The Permit Holder is required to have a Day of Coordinator, which is the liaison between
the Permit Holder/client and all vendors, including the venue's staff.

 

THE PERMIT HOLDER WILL:

• Acquire a Day of Coordinator.

• Relay the venue's Rules & Regulations to the Day of Coordinator.

 

THE DAY OF COORDINATOR WILL:

• Check-in with venue staff to receive two-way radio upon arrival.

• Carry the two-way radio at all times provided and remain in communication.

• Remain on-site and available for the entirety of the contracted event hours.

• If working a wedding, responsible for lining up the wedding party for the processional.

• Notify venue staff TWO HOURS PRIOR TO CEREMONY (OR RECEPTION IF NO CEREMONY) if any tent sides need to be closed due to impending inclement weather.

• Remove the client's personal effects from the two dressing suites, all manor/mansion common areas and the tent.

• Ensure all rooms will be left tidy and free of trash and debris.

• Remove all décor, including but not limited to items brought in by decorator: signage, dropped petals, centerpieces, arbors, candles, mirrors, and furniture.

• Return the two-way radio to venue staff prior to leaving.

• Work with caterer to execute the rain plan.

 

WEDDING RAIN PLAN:

• Ceremony in tent.

• Cocktail hour in manor/mansion or tent.

• Reception in tent.

• Day of Coordinator works in tandem with caterer regarding execution (timing, chairs, setup, etc.).

• Rain plan decision must be called two (2) hours prior to scheduled ceremony.

• If there is a severe weather warning (tornado, severe thunderstorm, continuous lightning), venue staff will work with vendors to evacuate all guests into manor/mansion until the threat has passed for at least 15 minutes.