Wedding Rental Rules and Regulations

About​

 

Belmont Manor is a restored 1738 era historic site with extensive gardens and outbuildings, perfect for the quintessential garden wedding. This is considered an outdoor venue. Nestled on 68 acres of rolling green hills, this 18th Century property offers warm hospitality.

​

Belmont Manor is a Howard County Park. Howard County Recreation and Parks guidelines apply which may differ from the policies of different from privately-owned venues.

 

The park provides the location and property amenities while the Permit Holder provides all vendors.
​​

 

Visiting Belmont Manor & Historic Park

 

Outside of scheduled rentals, Belmont Manor & Historic Park is not open to the public.

Rental tours and other event-related site visits are offered on select days and times and require an appointment. For availability and to book an appointment, please email belmontmanormd@howardcountymd.gov or call 410-313-0200.​​

​​
 

Rental Hours and Event Time Frames

​

• Rental hours are permitted between the hours of 11am and 12am (Midnight).

• The minimum number of hours for an event that can be reserved is eight (8). The maximum is thirteen (13)

  • The Permit Holder selects the start time. The contract must start between noon and 4pm.

  • Extra hours may only be purchased at the time of reserving.​

• The contracted start and end time must include time needed for setup and breakdown. This includes time needed for, but not limited to, the following:

  • Caterers​

  • DJ/Band

  • Décor

  • Photos

  • Florist

  • Photographer/Drone Operator

  • Accompanying animals

  • Preparations for the Wedding Party

  • Day-of Coordinator's Responsibilities

• The Permit Holder communicates with all vendors the permitted rental hours. The security deposit will be forfeited, and extra charges may be incurred, if contract hours are not strictly adhered to.

Expected Event Timeline-Standard Eight-Hour Model

2 Hours: Vendor Set-up/Wedding Party Preparations

1 Hour: Ceremony/Pictures
1 Hour: Cocktail Hour
3 Hours: Reception (All guests must depart one hour before end of contract)
1 Hour: Vendors/Day-of Coordinator/Wedding Party Clean Up and Depart
* No one may arrive on the premises before the contracted starting time. Everyone must be off the property at the end time. No exceptions.

​​
​

​Reservation Process

Call 410-313-0200 or email belmontmanormd@howardcountymd.gov for availability.

All Permit Holders must be at least 21 years of age. The Permit Holder will be held accountable for all payments and will be the main contact for all correspondence surrounding the rental. By signing the permit, the permit-holder is acknowledging that
s/he has read and will comply with all rules and regulations, including relaying applicable rules to vendors and guests.
 

1. Complete and submit the rental application along with a copy of the contract holder’s driver’s license (or photo ID), as well as signed copies of the acknowledgement of property features, security deposit policy and each page of these rules and regulations before the ten (10) day hold expires. Holds will be automatically removed on the next business day following the hold’s expiration date.

   • Once the documentation is received, an email will be sent containing the permit.

   • The rental permit serves as the contract.

   • If the permit is not received within 48 hours, contact the office.
      

2. Sign the rental permit and return it via email. Pay the security deposit and first payment by the due date provided on the permit.

   • Credit card payments (Visa, MasterCard, American Express or Discover) can be submitted in the designated space on the permit, paid online, or made over the phone (410-313-0200). Effective December 1, 2025, a 2.4 % processing fee will apply to all card transactions.

   • Personal checks and money orders are accepted and can be mailed to Belmont (6555 Belmont Woods Rd., Elkridge, MD 21075). Cash is not accepted.

   • Credit card information can be submitted in the designated space on the permit, paid online, or made over the phone (410-313-0200).

   • The security deposit is refundable and separate from the rental fee; therefore, it cannot be applied to the rental balance.

   • There are no discounts on rentals, including Howard County residents, employees or military.

   • The reservation is not official until the permit/contract is signed and submitted along with the security deposit by the due date.

​​​

​

Payment Schedule

​

The rental fee is due in the following increments:

• 10 days after the permit is sent = 50% of the total rental fee is due, as well as the security deposit.

• 180 days (six months) prior to the event date = 25% of the total rental is due.

• 90 days (three months) prior to the event date = remaining 25% balance is due.

• A 2.4% processing fee will apply to all credit card transactions.

​​

Reservations Made Six Months or Less

When reservations are made less than 180 days (six months) prior to the event date, the security deposit and the first payment of 50% are due at the time of booking. The caterer must be approved within 30 days of the permit submission.

When reservations are made less than 120 days (three months) prior to the event date, the security deposit and the entire balance of the rental must be paid in full. The caterer must be approved by Belmont management at the time of booking.

​​

​

Cancellation Policy

 

Requesting a Cancellation
 

• Cancellations must be submitted in writing by the Permit Holder to
  belmontmanormd@howardcountymd.gov.

• Telephone date change requests will not be accepted.

​

Cancellation Schedule
 

• Time of booking though 271 days (before event): A $150 administrative fee and the security deposit will be retained.

• 270-181 days: The security deposit will be forfeited, and 50% of the total rental charges will be retained.

• 180-91 days: The security deposit will be forfeited, and 75% of the total rental charges will be retained.

• 90 days or less: The security deposit and the entirety of the rental fee will be forfeited. No exceptions. Any outstanding payments at the time of cancellation will
  be due in full.

​

Unforeseen Events & Weather
 

Belmont Manor & Historic Park will not be held responsible for failure to provide the basic utilities and services due to emergencies, catastrophes or interruptions of public utilities.
 

Belmont Manor & Historic Park cannot be held responsible for power outages beyond its control. Sometimes there are unforeseen problems that might not be resolved in time for or during the event; however, we will do everything within reason to correct issues that may arise.

​

In the event of power loss, a generator will automatically power the tent and the manor. The restroom trailer will close.

Belmont Manor is considered an outdoor venue. The Department reserves the right to cancel, postpone or reschedule events in the event of State of Emergency orders and/or severe weather warnings, including impending severe weather forecasts. Every attempt will be made to give the contract holder adequate notice.

​

Cancellations by Howard County

​

It is the County’s mission to ensure an extraordinary rental experience. If at any time any action or element of the event is found to compromise the facility or the County staff, the County reserves the right to cancel the event without reimbursement.
 

Security Deposit​

​

The security deposit is refunded in the same manner it was received within 30 days after the event to the original payer provided there are no charges assessed due to damage, loss, unusual cleanup, or exceeding of permitted time. If your address has changed, please let us know.

​​

​

Date Change Requests

​

Request a Date Change​

​

• All date change requests must be submitted in writing by the Permit Holder to belmontmanormd@howardcountymd.gov.

• Telephone date change requests will not be accepted.
   

Date Change​ Schedule

​

• Time of booking through 271 days (before event): There is a $150 administrative fee to process and secure the new date.

• 270-181 days: The security deposit will be forfeited. A new deposit must be paid to secure the new date.

• 180-91 days: The security deposit will be forfeited, and 75% of the total rental charges will be retained. A new security deposit and full payment will be due to secure the new date.

• 90 days or less is considered a cancellation. The security deposit and the entirety of the rental fee will be forfeited. No exceptions. Any outstanding payments at the time of cancellation will be due in full.

​​
 

​Permit Holder Responsibilities

The Permit Holder is responsible for the conduct of all vendors and guests. The Permit Holder will ensure that guests, the caterer and all vendors are knowledgeable of and abide by the rules and regulations pertaining to Belmont Manor & Historic Park, as well as any county laws regarding littering, smoking or exceeding sound/noise levels.

All persons associated with your event must comply with the policies outlined in Belmont Manor and Historic Park’s rules and regulations. You are responsible for the actions of all your guests and wedding party. Howard County staff reserve the right to request any person or persons acting unruly or contrary to rental policies, to leave the property. Assistance from law enforcement agencies may be acquired if request is ignored or not
met.

 

1. Purchase event insurance through Gather Guard Insurance Program or personal insurance carrier by or before the three-month payment date.
    

2. Secure an approved caterer.

   • ​See “Full-Service Caterer” section of this document for details.
      

3. Assign a Day-of coordinator.

   • ​See “Day-of Coordinator” section of this document for details.
      

4. Submit event information forms 30 days prior to your event:

   • Event Information Form (Belmont provides form).

   • Tent Layout (Belmont provides form).

   • List of Vendors (Permit Holder provides).
      

5. Visits and tours are held Monday-Friday, 9am to 3pm, and once-a-month Saturdays by appointment only.​
    

6. Permit Holder makes necessary arrangements for elderly guests and/or guests requiring assistance throughout the event (Aide, Assistant, or the like).

​

Please notify your guests they will be primarily outdoors on landscaped grass and garden areas; your event may involve considerable walking; and 
portions of the grounds and Manor are not ADA-compliant.

​
 

Property Amenities

​

Manor and Grounds​

​

• Exclusive use of the first floor of the manor (accommodates 120 persons), two dressing suites on the second floor, and billiard room on lower level.

• Free Wi-Fi in the Manor.

• Two formal garden options for your ceremony (Aqua Garden and Magnolia Grove).

• Lighted ADA-compliant brick pathway that extends from the tent to the parking areas.

​

Reception Tent

​

The white-peaked 60-foot by 100-foot reception tent sits atop a brick tent pad and features:

• Cathedral window sides

• White fabric liner

• 16 gold chandeliers

• Perimeter lighting

• 12 Perimeter fans

• Electrical bollard

• 18-foot by 24-foot dance floor. Dance floor cannot be moved, removed, replaced, wrapped, or added onto.

• Space for a maximum of 250 people.

• The tent is not climate controlled (see HVAC section).

• The back three tent sides remain closed. The front of the tent facing the bird bath garden will be open or closed at the discretion of Park Management. One emergency entrance on each side of the tent open at all times. The Day-of Coordinator may request adjustments on the front of the tent up to two hours before the event.

​

Tables and Chairs

​

• (10) 5-foot round tables (seat 6-8 people, indoor Manor use only)

• (30) 6-foot round tables (seats 10-12 people, tent use only)

• (6) 6-foot by 3-foot rectangular tables (seats 6-8 people)

• (8) 8-foot by 3-foot rectangular tables (seats 8-10 people, tent use only)

• (10) 2-foot cocktail tables (adjustable height)

• (2) 3-foot round tables (adjustable height)

• (4) sections of serpentine tables

• (2) 5-foot half-moon tables

• (10) 6-foot conference/training tables (Manor use only)

• 250 aluminum gold chivari chairs with ivory chair pads (tent and indoor use only). Additional chairs available for rent.

• 250 white resin ceremony chairs (outdoor use only). Additional chairs available for rent. 

​

Warming Kitchen

​

• Commercial refrigerator & freezer

• Warming ovens

• Prep tables

• 400 lb. capacity ice machine (cannot guarantee it will be filled to capacity, especially for Saturday/Sunday evening events)

​Event Insurance (Required)

Clients are required to purchase and provide proof of event insurance through the Gather Guard Insurance Program or their own insurance company. 

The Gather Guard process is completed online. It is quick, easy, affordable and protects the client in the event an insurance claim is filed. Details on the program, including how to purchase are included in your rental portfolio.

Proof of purchase is due at the three-month payment deadline. Failure to submit proof of purchase by the deadline will result in the automatic cancellation of your permit. This is a Howard County requirement; no exceptions.

Full-Service Catering (Required)

 

• Belmont Manor is not a full-service venue.

• The Permit Holder is required to select one full-service state licensed caterer.

• The caterer must be pre-approved by Belmont by submitting a catering application, a copy of their catering license, alcohol license (if applicable), and insurance certificate that matches Belmont’s minimum coverages.

• Do not sign with a caterer unless Belmont has approved it.

• Contracting a Caterer without prior written approval from Belmont management, or failure to provide these documents to Belmont management within the outlined parameters below will result in the automatic forfeiture of $500 of your security deposit.

• A list of licensed and insured caterers that have previously worked at the site can be provided upon request. Please note that the list of caterers is not an endorsement or referral.

Requirements of the Caterer
 

• Must employ its own staff and may not hire out or contract servers, bartenders, etc. A minimum of 10 catering staff are needed, plus one event manager (Ratio 1:15 staff to guests). 

• Must provide proof of and match required insurance and licensing verbatim (see below).

• A Statewide Catering License.

• All food and alcohol must be served by one full-service state licensed caterer, no exceptions.

• No self-serve alcohol.

• Family-catered events are not permitted.

• It is the responsibility of the Permit Holder to make sure the caterer is familiar with the site, plus the rules and regulations before the event.

• Restaurants that supply bulk food are not full-service caterers and therefore, not approved.

Catering Approval

​

• Approved to work at Belmont before the six-month payment due date. No exceptions.

• The Permit Holder is responsible for collecting and submitting the following documents to Belmont Manor prior to signing/contracting with the caterer:

  • ​Belmont Catering Application.

  • A copy of the correct certificate of insurance, including County indemnification, liquor liability, auto-liability and worker’s compensation.

  • A copy of the caterer’s Full-Service Statewide Catering License.

Responsibilities of the Caterer During the Event
 

• All setup and cleanup completed within the contracted hours. The Permit Holder will be charged if caterer excess rental hours.

• Designate one event manager, plus adequate staff (standard is 1:15 staff to guest ratio) for the entirety of the event.

• Stay on site for the duration of the event. Absolutely no drop-offs are allowed.

• Meet with Belmont staff upon arrival (manger).

• Sign a post-event Caterer Agreement Form (manager).

• Place a protective mat under beverage stations as well as in front of them.

• Set up and break down tables and chairs for the reception, cocktail hour (or scheduled event) according to the floor plan provided by the Permit Holder.

• Execute the Rain Plan, if required.

• Concur with the Day-of Coordinator on all event operations.

• Grill only outdoors; open flames/grilling are permitted with prior permission. Grilling must be done at the loading dock area only and 10 feet from any structure or tent. Catering staff must supervise the grill station at all times.

• Do not drag tables and chairs across the hardwood floors, brick or carpets, or roll them through the tent. They must be lifted and moved to prevent damage to tables.

• Ensure deliveries and pick-up of rental equipment are made within the client’s contracted time frame.

• Do not leave anything overnight (equipment, décor, furniture, etc.). The Permit Holder will be charged for items left on site.

• Do not use gas generators; battery-operated are permitted.  
   

​

The Caterer will…

​

• Clean the Tent: All guest tables, chairs, brick and dance floor - particularly surrounding the buffet area, bars and guest tables.

• Clean the Manor: All furniture surfaces and floors where food/drink was served.

• Clean the Gardens: Collect trash, glasses, and any other debris where food/drink was served.

• Discard clean ice (no garnishes or trash) in the designated containment area located at the loading dock, not on the grass, gardens or rocks around the tent.

• Provide its own trash bags, and leave one fresh trash bag in each can for the next day’s use.

• Remove and dispose of all trash and recycling in the trash/recycling dumpsters in the Barn parking lot area, or carry trash off site.

• Empty trash cans used throughout the house and grounds and replace with one clean liner. Do not remove trashcans from the site.

• Not leave trash outside the dumpster or an additional cleanup fee of $100 per staff member per half hour will be assessed from the Permit Holder’s security deposit.

• Tie all trash bags before throwing into dumpster.

• Transport its trash; Belmont staff does not provide transportation to the dumpster.

• Not wash dishes at Belmont as it is prohibited. All dinnerware, serving plates, utensils, equipment, etc. must be taken off-site to clean.

• Collecting all cooking residues in a container and safely discarding them off site.

• Not pour food scraps, grease, sauces, fats or liquids with garnishes down the sink drain. The sinks do not have garbage disposals.

• Remove all food containers from the refrigerators, ovens and tabletops.

• Belmont is not responsible for items left behind.

 

Indoor Warming Kitchen
 

• The caterer must leave the kitchen in the same condition as found.

• Belmont has a warming kitchen for use by the caterer.

• Caterers must cook and prepare all food off the premises and may warm food at the facility only.

• Open flames are prohibited inside.

• The caterer will clean all preparation tables, sinks, ovens, and refrigerators, inside and out.

• Wipe down walls if food or sauce has been spilled.

• Clean debris in all (3) floor drains.

• The dishwasher, stove and grill in the kitchen are not for use by caterers.

• The caterer will sweep and damp mop the kitchen floor (including under floor mats), entry to kitchen, and underneath the stainless-steel tables.

• Rinse mop thoroughly with hot water after use and hang to dry.

• Supplies are provided for cleaning the indoor kitchen area only (Janitor closet).

• Clean up must be done in the last hour of the contracted time.

​

​

Alcohol

 

• Alcoholic beverages may be served only by the caterer’s bartending staff-no exceptions.

• Caterers must provide proof of liquor liability insurance prior to being approved by Belmont staff.

• Self-served alcohol is prohibited.

• Miniature liquor bottles, wine or champagne on tables is prohibited.

• Gifts or favors of alcohol are prohibited.

• Tapped beer kegs are permitted in the tent, however, it must be served by the caterer’s bartending staff.

• The bar must close a minimum of one-hour before the end of the contract time.

• If the Permit Holder is providing alcohol for the caterer, arrangements must be made for dropping off and removing that alcohol within the rental time frame.

• Removal of alcohol falls under the responsibility of the Permit Holder, Caterer and/or Day-of Coordinator.

• The Permit Holder provides a designated team to pack and remove the alcohol, if the caterer is not providing that service.

• Alcohol left on site will be discarded.

Cash Bars (For Non-Profit Organizations Only)
 

• A one-day liquor license for cash bars must be requested through Howard County’s Board of License Commissioners.

• The form and requirements are available on Howard County’s website. (Howardcountymd.gov/Liquor-License). Please allow 30 days for approval.

• The client is responsible for submitting the approved license to Belmont staff for verification and to display the license on the bar during the event. All other rules for serving alcohol apply.

• A full-service caterer is still required to serve all alcohol.

​
 

Day-of Coordinator

​

• The Permit Holder is required to have a Day-of Coordinator.

• The Day-of Coordinator is the liaison amongst the couple and all vendors, including Belmont’s venue staff.

The Permit Holder will…
 

• Acquire a Day-of Coordinator.

• Relay Belmont’s Rules and Regulations to the Day-of Coordinator.

 

The Day-of Coordinator will…
 

• Check-in with Belmont Staff to receive two-way radio, upon arrival.

• Carry a two-way radio at all times provided by Belmont and remain in communication.

• Remain on-site and available for the entirety of the contracted event hours.

• Line up the wedding party for the processional.

• Notify Belmont staff upon arrival if any tent sides need to be closed due to impending inclement weather.

• Remove the personal effects of the wedding party from the Bridal Suite, Groom’s Suite and the Billiards Room. Belmont staff is not responsible for items left behind.

• Ensure rooms will be left tidy and free of trash and debris.

• Remove all décor, including but not limited to: signage, centerpieces, dropped petals, arbors, and furniture.

• Return two-way radio to Belmont staff prior to leaving.

• Work with caterer to execute the rain plan.

Rain Plan

​

• Ceremony/reception in tent.

• Cocktail hour in Manor or tent.

• Day-of Coordinator works in tandem with caterer regarding execution (timing, chairs, setup, etc.).

• Rain plan decision must be called two (2) hours prior to scheduled ceremony/event.

• If there is an imminent severe weather warning (tornado, severe thunderstorm, continuous lightning), Belmont staff will work with vendors to evacuate all guests into the Manor until the threat has passed for at least 15 minutes.

​

​

Additional Vendors

​

• The Permit Holder will communicate applicable rules to all vendors.

• All vendors must deliver/remove their own equipment and supplies within the contracted rental hours.

• Vendor load in is at side garden gate; vendors may not enter through the Manor.

• Belmont staff are not permitted to assist vendors.

• Vendors, performers, equipment, or any items that might reasonably be assumed to involve unusual risks or liability issues must be pre-approved. It is the Permit Holder’s responsibility to contact Belmont at least forty-five (45) days in advance of the rental date if clarification is needed regarding unusual risks or liability.

Vendor Parking
 

• After dropping off equipment, vendor vehicles may park in the general grass area designated for guests.

• Do not block traffic flow.

• Parking at the loading dock is permitted for catering vehicle, only.

• Vehicles may not be left overnight.

• Food trucks (no more than two) allowed by the restroom trailer. Must be approved by Belmont Management and vendor must be licensed by health department.

Musicians

​

• Music must end one hour prior to the last contracted hour.

• Noise levels will adhere to Howard County outdoor noise ordinance.

• Belmont Manor Staff will advise musicians of approved noise level. A decibel check will be conducted by Belmont staff.

• Must provide their own extension cords.

• If having a band, the Permit Holder is required to designate two-hours (2) for cleanup.

Florists

​

• Must remove all decorations before the final contracted hour.

• No items may be brought in prior to contracted hour.

• See décor policy for details.

HVAC

​

• HVAC rentals must be pre-approved by Belmont management.

• If approved, a professional, licensed and insured company must provide HVAC.

• Portable air conditioning/heating must be approved 30 days prior to the event.

• Heating must be approved 30 days prior to the event.

• The company providing heating or cooling elements will provide its own staff who remain on-site for the entirety of the contracted hours.

• Space heaters, patio heaters and propane are prohibited (patio and propane heaters are not allowed under any tent structure in Howard County due to the fire code).

• Gas generators are prohibited.

Prohibited Vendors

​

• Golf cart rentals and similar services.

​​

​

Essential Information

Décor Policy
 

• The quantity, size and placement of all décor, including lights and furniture must be sent to approved prior to the Permit Holder’s three (3) month payment due date by Belmont Management. (Photos are helpful but a list is all that is required.)

• Non-compliance with this policy will result in the forfeiture of the Permit Holder’s security deposit.

• All decorating must be done within the contracted hours. No early/overnight storage.

• It is the Permit Holder’s responsibility to ensure enough time to setup and cleanup décor.

• Pre-approved decorations may be secured with zip ties, string, clips, pipe cleaners or non-permanent adhesive fasteners.

• Glue, nails, tacks, masking tape, or scotch tape may not be used to secure decorations or signs to the physical structure of the facility, fences, tent structure, walls or floor.

• The dance floor may not be moved, removed, replaced, wrapped or added onto. No exceptions.

Permitted if approved prior to three-month payment reminder

​

• Glow sticks, ribbon wands (for sendoff)

• Real flowers or petals at ceremony sites.

• Candles in glass or ceramic containers taller than the candle flame. Hurricane globes and votive candles with a sturdy, non-flammable base must be used to prevent fire(s).

• Bubbles outside.

• Arbors, arches, chuppahs, small stages in pre-approved areas only. Please see below for more information on stages.

• Battery-operated café lights in pre-approved areas only; must be installed by a professional vendor.

• Hanging greenery in pre-approved areas only; must be installed by a professional vendor.

• Furniture (custom couches, chairs, tables) in pre-approved areas & for specific durations of time only.

• Surface lawn games: cornhole, Giant Jenga, giant Connect Four.

• Stages in some circumstances but require an additional permit and fee to be filed and approved through the Howard County Department of Licenses Inspections and Permits (DLP). The Renter is required to designate two-full hours for cleanup if a stage is being used. No exceptions.

  • Securing the additional permit is the sole responsibility of the Permit Holder and can be done only after Belmont has given its express permission to obtain the permit. However, the final approval to place the stage is only given once the Permit Holder has submitted the approved permit from Department of Inspections, Licensing and Permits to Belmont management.

Prohibited
 

• Red liquid inside the manor unless expressly approved by management. Stains resulting from spills result in an excessive cleaning fee.

• Glitter, confetti (including biodegradable), rice, and birdseed.

• Balloons,

• Sparklers (including cold sparklers), fog machines, fireworks and all types of chalk powder.

• Artificial flower petals on grounds (see permitted option above)

• Open, unprotected flames to include fire pits. (see permitted options for candles above).

• Moon bounces/Inflatables.

• Horseshoes, badminton, bocce ball, volleyball (no stakes/poles driven into ground)

• Bubbles inside the Manor.

• Items attached to the chandeliers or their brackets in the manor or tent.

• Items hung in or attached to any of the trees or shrubs on the property.

• Items placed in the aqua garden including other plant materials, candles or décor.

• Items plugged into the chandelier extension cords.

• Additional tents or similar structures.

​

​

Grounds Disclaimer

 

• Landscaping, gardens and the aqua pond may appear less than optimum due to seasonal changes or unforeseen circumstances.

• The tropical plants in the aqua garden are only installed when the weather is consistently warm.

• Children must be supervised, especially near the aqua garden, paved drive and parking area.

​

​

Seasonal Decorations

 

The Manor may display seasonal decorations, including silk flowers, trees, wreaths, lights, and garland. These decorations may not be removed or rearranged during events.
 

 

Guest Parking

​

• Belmont staff directs parking

• Use of shuttles and ride-sharing services are strongly encouraged.

• Shuttles and buses larger than 48 passengers are strictly prohibited due to site logistics.

• Ample, free parking for guests is provided in one of two main grass parking lots on the premises.

• Vehicles may be directed to the upper lot at the discretion of Park Management. Be prepared for use of either lot on event day.

• ADA-compliant parking is in the main parking lot. Individuals may be dropped off at the front of the building or close to the event site.

• Limited asphalt parking spaces are available at the split-rail fence.

• The circular driveway is a fire lane. Parking is prohibited.

• Golf carts or similar vehicles for transportation of guests or equipment are prohibited to bring.

• Vehicles may not be left overnight.

• It is the responsibility of the Permit Holder to communicate to guests the reception end time. Guests who remain on site after the reception will result in the automatic forfeiture of the security deposit in its entirety.

​

​​

Smoking and Vaping

Smoking and vaping of any sort – to include cigar bars, is strictly prohibited everywhere on the property.

​
 

Accompanying Animals

 

Belmont welcomes service animals which accompany persons with disabilities. No identification or special tags are required. Service animals must be harnessed or leashed unless those devices interfere with the work the service animal performs. If the service animal is not leashed or harnessed, the handler must have the service animal under voice or signal control. If a service animal becomes disruptive, Belmont staff may ask that the service animal be removed. The use of miniature horse as a service animal outdoors is also acceptable.  

In terms of emotional support animals and/or pets accompanying ceremonies, they must be leashed the entire time on property and accompanied by a handler who will clean up after the animal. 
 

Animals-for-hire that are included in outdoor ceremonies, i.e., horses and/or elephants, require the approval of Belmont management. In addition, management requires the company providing the animal-for-hire provide its business license and Certificate of Insurance. 

​

 

Photos & Drone Use

 

Belmont Manor reserves the right to take and use event photos for promotional purposes. Drone coverage is welcomed; Belmont Management requires a copy of the operator’s license and Certificate of Insurance 90 days in advance of the event.

​

 

Rehearsals

​

• Rehearsals are available upon request, three months in advance. Rehearsal times are gratis, for one hour in the garden, and scheduled after 12 pm (noon) and no later than 4 pm. Please contact Belmont management for details about availability.

• Paid programs and events will take precedence over rehearsals.

• Rehearsal will be conducted by the Day-of Coordinator and/or Officiant.

• Schedule wedding rehearsal in a timely fashion as dates book quickly.

​​

 

Useful Quick Facts

Electrical Capacity & Extension Cords

​

• The reception tent has an electrical bollard available that has two pairs of outlets for vendors-each pair is one circuit and has 20 amps (115 volts).

• It is the vendor’s responsibility to understand/ask questions prior to the event and work within those limits.

• Gas generators are not permitted on-site.

• All vendors are required to provide their own extension cords. 

• From the electrical outlet at the front of the Cabana is…

  • ​80 feet to the front edge of the Aqua Pond.

  • 160 feet to the edge of the Magnolia Grove.

  • 200 feet to the left front corner of the Parterre Garden.

Property Stats

​

• The sun sets towards the back of the property, behind the Cabana.

• The climate-controlled restroom trailer is equipped with:

  • ​Women’s Room– 6 stalls.

  • Men’s Room– 3 stalls; 2 standing units.

  • One (1) ADA-compliant unit.

• There is approximately 7 inches of counter space in the men’s and women’s units for hospitality baskets.

• There are two (2) restrooms in the Manor.

• There are two (2) ADA-compliant restrooms at the Cabana.

Tent Stats

​

• There are 16 chandeliers in the tent.

• There are 12 perimeter Fans in the tent.

• The dance floor is 18 feet by 24 feet

• The approximate distance between the electrical bollard and location of the DJ/Band is 80 feet.

• Additional dimensions and measurements are on tent layout plan below.

Tables

​

• 6-foot Rounds typically seat 10 people, but can seat up to 12.

• 6-foot Rectangles typically seat 3 people (per side).

• 8-foot Rectangles typically seat 4 people (per side).

• Caterer provides table linens.

​

​

Additional Resources

• Belmont Manor Tent Floor Plan

• Belmont Manor Garden Map

• Sample Certificate of Liability Insurance