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Frequently Asked Questions

 

What type of events can Belmont accommodate? 

Belmont is available to rent for private events such as weddings, bar/bat mitzvahs, company picnics and more.

Meeting and Retreat rentals are available on select weekdays. 

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What is your rental season? 

The rental season for outdoor events is May- October. 

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How many hours can I rent for an event? 

Rental hours are permitted between the hours of 12pm (Noon) and 12am (Midnight).

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·The minimum number of hours for an event that can be reserved is eight (8). The maximum is twelve (12)

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The Permit Holder selects the start time of your contract. Your contract cannot start before Noon and cannot start after 4pm.

 

Extra hours must be purchased at the time of reserving.  

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·The contracted start and end time must include time needed for setup and breakdown. This includes time needed for, but not limited to, the following:

  • Caterers

  • DJ/Band

  • Décor

  • Photos

  • Florist

  • Preparations for the Wedding Party.

  • Wedding Coordinator’s Responsibilities.

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Expected Event Timeline- Standard Eight (8) Model

2 Hours:  Vendor Set-up/Wedding party preparations.

1 Hour:     Ceremony/Pictures.

1 Hour:     Cocktail Hour

3 Hours:  Reception (All guests must depart 1 hour before end of contract)

1 Hour:     Vendors/Wedding Coordinator/Wedding Party Clean up and Depart.

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* No one arrives at the premises before the contracted starting hour. Everyone must be off the property at the ending hour. No exceptions.

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How much does it cost to add extra time to my event rental? 

After the standard 8-hour rental, the fee per each additional hour is $600. No more than four (4) additional hours can be purchased for a maximum of twelve (12) hours per event.

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Can I come in before my rental start time to decorate?                           

No. If more time is needed to decorate, additional hours must be purchased.

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What is included in the rental? 

Property Amenities include:

 

MANOR AND GROUNDS

  • Exclusive use of the first floor of the manor (accommodates 120 persons), two dressing suites on the second floor, and billiard room on lower level.

  • Free WI-FI available in the Manor. 

  •  Two formal garden options for your ceremony (Aqua Garden and Magnolia Grove)

  • Lighted ADA brick pathway that extends from the tent to the parking areas.

  • Free parking in one of two grass areas. 

 

RECEPTION TENT

Our white peaked 60 x 100 reception tent sits atop a brick tent pad and features:

  • Cathedral window sides

  • White fabric liner.

  • 16 Gold chandeliers.

  • Perimeter lighting.

  • 12 Perimeter fans.

  • Electrical bollard.

  • 18x24 dance floor. Dance floor cannot be removed, replaced or wrapped.

  • Accommodates a maximum of 250 people.

  • The tent is not climate controlled (see HVAC section of rules and regulations).

 

TABLES AND CHAIRS

• (10) 5 ft. round tables (seat 6-8 people, indoor Manor use only)

• (30) 6 ft. round tables (seats 10-12 people, tent use only)

• (6) 6 ft. x 3 ft. rectangular tables (seats 6-8 people)

• (8) 8 ft. x 3 ft. rectangular tables (seats 8-10 people, tent use only)

• (10) 2 ft. Cocktail Tables (adjustable height)

• (2) 3 ft. Round Tables (adjustable height)

• (4) Sections of Serpentine Tables

• (2) 5 ft. Half-moon Tables

• (10) 6 ft. Conference/Training Tables (Manor use only)

• 300 aluminum gold Chivari chairs with ivory chair pads (tent and indoor use only)

• 300 white resin ceremony chairs (outdoor use only)

 

WARMING KITCHEN

  • Commercial refrigerator & freezer

  • Warming/convection ovens

  • Prep tables

  • 400 lb. capacity ice machine (cannot guarantee that it will be filled to capacity, especially for Saturday/Sunday evening events)

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Do you have any requirements of caterer’s when they come to Belmont? 

  • Belmont Manor is not a full-service venue.

  •  The permit holder is required to select one- full service (licensed) caterer.

  • The caterer must be pre-approved by Belmont by submitting a Catering application, a copy of their catering license and insurance certificate.

  • Food Trucks are prohibited.

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REQUIREMENTS OF THE CATERER

  • Must employ their own staff and may not hire out or contract servers, bartenders, etc. A minimum of ten catering staff are needed, plus one event manager.

  • Must provide proof of required insurance and licensing.

  • All food and alcohol must be served by one full-service licensed caterer, no exceptions.

  • No self-serve alcohol.

  • Family-catered events are not permitted.

  • It is the responsibility of the Permit Holder to make sure the Caterer is familiar with the site, plus the rules and regulations before the event.  

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Do you have a preferred caterers list for Belmont? 

A list of licensed and insured full-service caterers that have previously worked at the site can be provided upon request. Please note that the list of caterers is not an endorsement or referral.

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What happens if it rains when I have an event? 

  • ·Ceremony in Tent.

  • ·Cocktail hour in Manor or Tent.

  • ·Reception in Tent.

  • ·Wedding Coordinator works in tandem with Caterer regarding execution (timing, chairs, setup, etc).

  • ·Rain plan decision must be called two (2) hours prior to scheduled ceremony.

  • ·If there is an imminent severe weather warning (tornado, severe thunderstorm, continuous lightning), Belmont staff will work with Vendors to evacuate all guests into the Manor until the threat has passed for at least 15 minutes.  

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Is Event Insurance Required?

Yes. Belmont will provide the renter with information on the "tenant user liability insurance program". The average cost is around $200 to purchase. 

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Does Belmont offer planning services?

Belmont does not offer planning services. 

  • The Permit Holder is required to have a Wedding Coordinator.

  • The Wedding Coordinator is the liaison amongst the couple and all vendors, including Belmont’s venue staff.

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How can I arrange a visit to see Belmont? 

Outside of scheduled rentals, Belmont Manor and Historic Park is not open to the public.

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Rental tours and other event related site visits are offered on select days and times and require an appointment.

 

For availability, or to book an appointment, please email belmontmanormd@howardcountymd.gov or call 410.313.0200.

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Does Belmont charge a fee to photographers who want to have a photo shoot on the grounds? 

Yes. To request a photo shoot application, please email belmontmanormd@howardcountymd.gov  

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Leave the overwhelming details to us.

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